Large scale decorating on a small school’s budget…
Hello again! No, I haven’t fallen off the face of the earth…but it does feel like I have been run over by a truck!
Last year while sitting through a mandatory school meeting, a call for help was issued by the principle. The school needed help with fundraising. As my husband and I sat there, I knew what I wanted to do, I also knew that he was thinking the same thing. The school needed to have a crab feed. We are in the Bay Area after all. I was hesitant, only because we sat there as Kindergarten parents. I didn’t want to step on any ones toes, and I also didn’t want to take on too much too soon.
We got up from the meeting, he looked at me and said, “well, you better go and tell her you’ll do it”. And so it began, before I knew it I quickly became the schools Crab Feed chairperson. Now, the school already had a pretty darn successful auction, and it was run beautifully by two friends of mine, but the principal was looking for something in addition to the auction.
That’s fine I thought, we can have a Crab Feed too! I am no stranger to this type of thing, my dad is a Shriner and I have been throwing huge party’s with my parents from the ripe old age of eight. (they should really blame themselves for my addiction to parties!)
Anyhoo…time was of the essence and it turned out that it made more sense to combine the auction with the Crab Feed, so that is what we did. The result was amazing!Check out some of the decor!
The room was huge! It was hard to get color in there on a tight budget, but I think they pulled it off beautifully!
The bar area was decorated as a boat. Notice the buoys!
Silly as it sounds, I think the restrooms were my favorite part! I just thought it was a great idea, so much imagination!
This decor was made completely out of paper. Just run of the mill card-stock, rolled into cones and stapled into place. This picture does them no justice, they were huge.
These were the centerpieces, the ladies used a silhouette to cut the vinyl for the bottles. On the side of each bottle was the table name. Someone at each table got to take the centerpiece home at the end of the night.
The impact tables were made up of nautical decor that was borrowed from a local collector. He let us use all of the props in exchange for advertising space. I think we got the better end of that deal! On the wall, anchors, again cut out of paper with the silhouette.
The silent auction area.
Everyone that worked on this did an amazing job. Lily was the head of the decorations committee, she is amazing! This is the best part though, we only gave her a budget of $500! That’s it! For this huge space that’s all she got! She actually came in UNDER budget! I think our grand total was $461 on decorations, and that included covering 33 twelve foot tables. I didn’t include the table coverings in her original budget because I had my heart set on the adorable butcher paper coverings with crabs on them, she surpassed my expectations and was able to buy those too!
How did she do it?
- Use paper to decorate! Printables, construction paper, use your cricut! It makes a big difference and adds a lot of color. I of course am a big fan of printables, my Etsy shop proves it! You can find my shop HERE.
- Borrow things. Have a great theme? Ask around, see if you can borrow things for the night, added bonus…you don’t have to store them at the end of the night!
- Barter, we gave advertising space as our trade. A small price to pay.
- Plan ahead. That way you have time to scout out the bargains.
My partners in crime. I love them, that is all.
Overall, the night was a huge success, largely because of great volunteers!
Well, there you have it. This is why I have been MIA for the last couple of weeks. But rest assured, I’m back, and if you’re really good, I will have some great St. Patty’s Day printables coming your way!